Helping film production teams receive correct information on invoices and timesheets

Making film productions is hard work. We can often see the end results on our TVs and have absolutely no idea what goes on behind the scenes. If you speak to any producer (we’ve spoken to and worked with plenty) they’ll tell you the environment is fast paced, there are hundreds of small details you need to be aware of, and the admin process of managing a large crew is intensive. 

For small film production teams managing call sheets, receiving invoices and making payments for a crew of more than 10 people can feel like a full-time job. 

The ideal scenario for producers is one where they can spend less time on admin tasks and more time focusing on the creative aspects of production. 

The ideal scenario for employees hired to tackle administrative tasks in small to medium production teams is to be able organize vast amounts of information from crew and cast, be able to track it, have documentation in place and ensure that everyone is paid on time with transparency across the entire project. 

The Reality: Working alone can sometimes feel like a nightmare 

For many production teams, either one person has to take on the task of managing both call sheets and invoices or a few people are tasked to manage the process. From our conversations, we have learnt that there are challenges in this area that can disrupt the workflow of the production, strain resources and lengthen the auditing process. Below are some of the challenges faced by production teams; 

• Back-and-Forth on Incomplete Submissions: Crew members frequently submit call sheets and invoices with missing or incorrect details, leading to repeated follow-ups and time delays.
• Manual, Paper-Based Processes: call sheets are often filled out manually, sometimes even on paper, making it harder to track hours and payment amounts accurately and ensure correct information is recorded.
• Overwhelming Workload for One Person: With multiple crew members and tight deadlines on set, one person is often responsible for collecting, verifying, and managing both timesheets and invoices—a task that becomes overwhelming, especially with the additional pressures of production. This can also lead to higher chances of errors in documentation. 
• Delayed Payments: With a manual system, tracking who’s been paid and who’s still owed money becomes challenging, often resulting in delayed payments that can affect relationships with crew members and freelancers. Crew members frequently reach out to ask about payment status, increasing the admin burden
• Fragmented Communication: In the absence of a centralized platform, crew members frequently reach out to ask about payment status, increasing the admin burden and pulling focus away from essential production tasks.
• Manual Payment Processes: Payments are often processed manually through banking apps, requiring team members to enter payment details one by one. This process is time-consuming and prone to errors as there’s no way to verify banking details are correct.

For small film production teams, the dream is simply an app that works as an extension of your team handling the heavy lifting for you. With Bloo Money, production teams can transition from chaos to clarity, helping you create the ideal workflow you’ve always dreamed of

• Data management: Crew members sign up directly in Bloo Money App, capturing all necessary details the first time—with reduced follow ups. 
• Receive invoices in a standardized format: Production teams can create their ideal call sheet and invoice templates which standardises how they receive invoices in a standard format and can share this template as a link in an email and it's as easy as filling out a form.
•  Quick Approvals: Reviewing and approving call sheets or invoices takes only a few clicks, keeping the workflow smooth and efficient. If there’s any incorrect information you can notify crew and freelancers instantly.
• No More Manual Payments: With all invoice and call sheet data in one place, production managers can automatically calculate who they need to pay, how much they need to pay and have their crew and freelancers banking details verified. Empowering them with a way to make payments directly through our app in minutes instead of hours. 
• Empowering Freelancers: Bloo Money automatically updates crew members on the status of their payments, reducing inquiries and keeping everyone informed.
• Team alignment: With crew documentation in one place and  invoice and payment tracking, there is increased transparency across the entire project to make auditing easier.

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Imagine a world where receiving correct information on time for invoices and call sheets is effortless—

• a process that’s quick, doesn’t require constant follow up emails or reminders, 
• managing their information all in one place doesn’t need an Excel spreadsheet and
• there’s no hours spent double checking banking details are correct when making payments on banking apps. 

Ready to make the switch to the new way? 

We are working with film production teams who want  to clean up their crew management process without the hassle of spreadsheets and miscommunication with their crew. 

Try Bloo Money today and see how it can help you focus less on admin and more on creating amazing films.